Archiving System




PAL4IT has developed an integrated Archiving System that offers multiple options for electronically storing, indexing, and generating detailed reports for various types of data. This system provides a seamless and communicative environment by enabling the design of a multi-level archiving tree according to the organization's specific classification requirements.

Here are some key functions of the system:

  • Archiving Tree Design: The system allows the creation of a multi-level archiving tree that can be customized to meet the organization's classification needs. At the lowest level of the document data tree, identification fields can be designed to accommodate user preferences and data associated with archived documents.

  • Document Indexing and Storage: The system offers multiple methods for indexing and storing documents in its permanent repository. It also provides various retrieval options accessible at any time and from anywhere on the network.

  • Document and Record Management: The system efficiently manages all document and record operations, user settings, groups, and permission configurations. System administrators can accurately monitor the activities of all users automatically.

  • Report Generation: The Archiving System generates both summary and detailed reports related to the organization's documents, their content, divisions, and various data. These reports help maintain transparency and accountability.

Key Benefits of the Archiving System:

1- Creation of a Permanent Document Repository: The system allows for the establishment of a durable document repository protected against data loss. These archives are compact and easily transportable, providing convenience in storage and retrieval.

2- Customization of Sections: The system's flexibility enables organizations to design sections and fields according to the nature of their documents and business activities.3- Efficient Access: Users can easily and quickly access documents electronically throughout their lifecycle.

4- Centralized Archiving: Documents are archived centrally, allowing users to access any document from any branch of the organization via the internal LAN or extended WAN.

5- Legal Validity: Documents stored in the electronic archiving system are considered legal evidence that can be referenced in organizations, such as a signed copy of a sales invoice by the customer, thus enhancing their validity.

6- Enhanced Document Control: The system provides strict control over company documents by preserving them, defining usage permissions, and automatically tracking their circulation among users.